Submissions

1

Manuscript preparation and submission

Author

—

2

Awaiting desk review results

Section Editor

± 7 days

3

Receipt of peer review results and revision checklist

Reviewers + Section Editor

± 14 days

4

Revision and re-submission of manuscript

Author

Max. 10 days

5

Awaiting verification, plenary meeting, and final decision

Section Editor, PIC, EiC

—

6

Receipt of final decision notification and publication

PIC, Section Editor

—

1

Manuscript Preparation and Submission

Author

—

Prior to submission, authors must ensure that all of the following files have been prepared:

–    Complete manuscript (with full author information) formatted using the official IJIS template

–    Blind manuscript (with all author-identifying information removed, including names, affiliations, and acknowledgements)

–    Author Statement Form, duly completed and signed by corresponding author

Note: The plagiarism check report (Turnitin) will be uploaded by the Editorial Team on behalf of the author. Authors are not required to upload this document.

The following writing requirements must be satisfied before submission:

–    The manuscript must be written entirely in English

–    The official IJIS template must be used

–    The manuscript length must comply with the stipulated requirements (minimum 10 – maximum 15 pages)

–    All mandatory sections must be present: title, abstract (maximum 200 words), keywords (maximum 5 terms), introduction, methodology, results and discussion, conclusion, and references

–    Citations must follow the IEEE referencing format

–    A minimum of 15 references is required, with preference given to sources published within the preceding 10 years

Submission steps:

–    Step 1 – Access the IJIS OJS portal: https://ojs.uajy.ac.id/index.php/ijis

–    Step 2 – Log in to an existing account or register a new author account

–    Step 3 – Click New Submission and follow the five-step OJS submission wizard

–    Step 4 – Upload all required files: complete manuscript, blind manuscript, and Author Statement Form

–    Step 5 – Click Submit and await a confirmation email from the OJS system

2

Awaiting Desk Review Results

Section Editor

± 7 days

Following successful submission, the Section Editor will conduct a desk review within approximately seven days. No action is required from the author during this stage.

The Section Editor will assess the manuscript against the following criteria:

–    Administrative completeness (files, template, format, mandatory sections)

–    Basic academic viability (research objectives, methodology, references)

–    Alignment with the IJIS subject scope

–    Plagiarism check results (Similarity Index via Turnitin)

Possible decisions to be communicated to the author:

–    Auto-Reject: the manuscript is written in Indonesian, the topic falls outside the IJIS scope, or the Similarity Index is ≥ 20%. The manuscript cannot be processed further.

–    Minor Administrative Revision: non-critical administrative deficiencies have been identified. The author is requested to make corrections and re-upload the files before the manuscript proceeds to peer review.

–    Proceed to Peer Review: the manuscript has passed desk review and will enter the peer review stage.

3

Receipt of Peer Review Results and Revision Checklist

Section Editor to Author

± 14 days

Upon completion of the peer review process (approximately 14 days), the Section Editor will transmit the following documents to the author:

–    Peer review comments from two Peer Reviewers

–    Provisional editorial recommendation

–    Format inspection results

–    Response to Reviewers Form to be completed by the author

Possible reviewer recommendations are as follows:

–    Accept:  the manuscript is accepted as submitted or with very minor revisions

–    Minor Revision: the manuscript requires limited corrections

–    Major Revision: the manuscript requires substantial revisions

–    Reject: the manuscript is declined; reasons are detailed in the reviewer comments

Authors are strongly advised to read all reviewer comments and the Response to Reviewers Form thoroughly before commencing revisions.

4

Revision and Re-Submission

Author

Max. 10 days

–    The author is required to complete all revisions within a maximum of 10 days from the date of receiving the review results.

The following items must be prepared for re-submission:

–    Revised manuscript (both the blind version and the complete version with author information)

–    Completed Response to Reviewers Form. Every reviewer comment must be explicitly addressed, with reference to the corresponding section and page number in the revised manuscript

Important: Should the author fail to submit the revised manuscript within the stipulated 10-day period, the author will be placed on the journal's blacklist and the manuscript will be automatically withdrawn. The Editorial PIC will send a reminder to the author three days (H-3) prior to the revision deadline.

If, after verification, the revision is found to be incomplete, the Section Editor may return the manuscript to the author with an additional revision period of up to 7 days.

5

Awaiting Verification, Plenary Meeting, and Final Decision

Section Editor / PIC / EiC

After the author re-submits the revised manuscript, the following processes will take place on the editorial side:

–    The Section Editor verifies the compliance of the revision with all reviewer comments, assisted by Student Staff for format verification

–    If the revision is satisfactory, the manuscript is submitted to the Editorial Plenary Meeting

–    In the Editorial Plenary Meeting, the Section Editor, PIC, and Editor-in-Chief collectively determine the final editorial decision

Possible final decisions to be communicated to the author:

–    Accept: the manuscript is accepted and will proceed to the production stage (copyediting, layout editing, proofreading). The author will receive a Letter of Acceptance (LoA).

–    Reject: the manuscript is declined. The author will receive a notification including the reasons for rejection.

No action is required from the author at this stage. Authors should await notification from the Section Editor.

6

Final Decision Notification and Publication

PIC, Section Editor

If the manuscript is accepted, the following production processes will take place:

–    The Editorial Team conducts copyediting, layout editing, and proofreading,

–    The author may be requested to confirm the final layout (galley proof) prior to publication

–    The article is published online through the IJIS OJS portal

–    The author receives an email notification confirming publication